Volunteers – Golden Road Gathering Admin

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Volunteers

Volunteers

Golden Road Gathering Volunteer Application Form

Note: Completing this form does not guarantee a volunteer position.

Volunteers are generally scheduled to help out with festival needs for four hours per day of attendance.

You will hear back from a department manager, staff member, or crew chief if you are approved for a volunteer position.

Volunteer arrival, check-in, parking, and camping details will be provided prior to the event start date.

General Information

Name(Required)

First Last

Photo (Optional)

Max. file size: 10 MB.

Upload a photo to help us recognize you.

Note: You are ineligible to volunteer for this event.

Email(Required)

Phone(Required)

T-shirt Size(Required)

Small

Medium

Large

XL

XXL

XXXL

Note: Shirts tend to run small and will shrink. The cut-off date for shirt orders is April 15th. Any volunteers registered after April 15th will not receive a shirt unless extras are available.

Crew Preference(Required)

Ambiance

Artist Relations

Beverage

Box Office

Catering

Deco Car

Golden Ticket VIP

Green Team

Kid Zone

KVMR

Logistics

Medical

Merch

Production

Security

Shuttle Transportation

Site Ops and Logistics

Wellness

Other

Alternate Crew Preferences

Ambiance

Artist Relations

Beverage

Box Office

Catering

Deco Car

Golden Ticket VIP

Green Team

Kid Zone

KVMR

Logistics

Medical

Merch

Production

Security

Shuttle Transportation

Site Ops and Logistics

Wellness

If you are not selected for your preferred crew choice, for which other crews would you like to be considered.

Role(Required)

Volunteer

Paid Crew

Asst Dept Mgr

Dept Mgr

Volunteer Details

Volunteer Experience

Please briefly describe your experience as a music festival volunteer.

Name of Reference or Previous Crew Chief/Dept Manager

First Last

If you have prior volunteer experience, please add the name of a reference. If you have previously volunteered for the Golden Road Gathering, Hangtown Music Festival, Sugar Pine Music Festival, Back Country Music Festival, High Sierra Music Festival, or Hog Farm please include the name of your Crew Chief or Dept Manager.

Reference Email Address

Please include an email address, phone number or both if have them for your reference contact.

Reference Phone Number

Please include an email address, phone number or both if have them for your reference contact.

First Date Available to Volunteer(Required)

MM slash DD slash YYYY

*Dates and Times required may be subject to crew needs and logistics.

Earliest Time Available for First Shift(Required)

HH

:

MM

AM/PM

Time at which you are available for your first shift

Last Date Available to Volunteer(Required)

MM slash DD slash YYYY

Latest Time Available for Last Shift(Required)

Hours

:

Minutes

AM/PM

Time by which you need to end your final shift

Preferred Shift Times

Early Shifts

Midday Shifts

Evening Shifts

Late Night Shows

Select one or more day parts to indicate when you prefer to work. We will try to accommodate your requests.

Preferred Bands to Work With or See

List up to 3 bands that are your highest priorities to work with or see. We will make an effort to not schedule you for a shift while your fav bands are on stage. Use the + to add up to three rows.

Dietary Restrictions

None

Vegan

Vegetarian

Gluten Free

Other - Add details in Questions or Comments field

If you have dietary restrictions please notify the attendee when requesting a meal.

Questions or Comments (Optional)

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Available for another crew?

Yes, Feel free to vet and recruit this person to your crew.

No, This person has been assigned to another crew.

This person has cancelled and will not be volunteering.

Is this volunteer somebody you do not need on their first crew preference and available to be screened and recruited by another department manager or crew chief?

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$10 Facility Fee

Yes

No

Collected

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Deposit Status

Required

Not Required

Paid

Refunded

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Fulfilled Volunteer Commitments

Yes, refund deposit.

Checked-in, did not work, no refund.

Did not attend, refund deposit.

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Parking

All Access

RV Onsite Parking

Staff Parking

4H Lot - Volunteer Parking

Must Pay for Parking

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3-Day Meal card

Yes

No

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Wristband

3-Day Volunteer

Friday Only

Saturday Only

Sunday Only

Friends and Family

All Access

Liability Waiver and Photo/Video Release Terms

Note: The "Send it!" submit button will not appear at the bottom of the form until the liability waiver and consent options have been completed.

GoldenRoad Gathering LLC Liability Waiver and Consent to Use of Likeness 1. I, the undersigned, agree to work for GoldenRoad Gathering LLC as a volunteer at the GoldenRoad Gathering, July 3 - July 6, 2025. 2. I understand that I will not be compensated for any time spent volunteering, nor am I entitled to benefits, including employment insurance benefits upon the termination of this agreement or as a result of this service. 3. I am aware that participation as a volunteer may require physical tasks as described in the ADA Compliance Statement, and will require the exercise of reasonable care to avoid injury. I am voluntarily participating in this activity with knowledge of the hazards and potential dangers involved, and agree to accept any and all risks of personal injury and property damage. Physical Requirements (ADA Compliance Statement): The physical demands described here are representative of those that must be met by a volunteer to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

1. Ability to walk and navigate festival grounds, which may include uneven terrain, grass, gravel, or pavement, for extended periods.
2. Ability to stand for prolonged durations (up to 4–6 hours at a time), with opportunities for rest or sitting as needed.
3. Ability to lift and carry items up to 40 pounds occasionally, such as event supplies, signage, or small equipment.
4. Ability to visually read printed materials, signage, and event schedules, and to distinguish colors for tasks such as identifying credentials or signage (with or without corrective devices).
5. Ability to work in outdoor environments, including exposure to various weather conditions (e.g., sun, wind, rain), as well as occasional work in dim lighting during evening or nighttime hours.

Volunteers who may require accommodations to perform these tasks are encouraged to contact the Volunteer Coordinator in advance to discuss how we can support your participation. 4. As consideration for volunteering for GoldenRoad Gathering LLC, I hereby agree that I, and my assignees, heirs, guardians, and legal representatives, will not make a claim against or sue GoldenRoad Gathering LLC or its employees, agents or contractors for injury or damage resulting from the negligence, whether active or passive, or other acts, however caused, by any of its officers, employees, agents, or contractors of GoldenRoad Gathering LLC as a result of my volunteering. I HEREBY RELEASE AND DISCHARGE GoldenRoad Gathering LLC AND ITS OFFICERS, EMPLOYEES, AGENTS AND CONTRACTORS FROM ALL ACTIONS, CLAIMS, OR DEMANDS THAT I, MY HEIRS, GUARDIANS, AND LEGAL REPRESENTATIVES NOW HAVE, OR MAY HAVE IN THE FUTURE, FOR INJURY OR DAMAGE RESULTING FROM MY PARTICIPATION IN THE PROJECT. 5. I UNDERSTAND THAT IF I AM INJURED IN THE COURSE OF THE PROJECT, I AM NOT COVERED BY GoldenRoad Gathering LLC’s WORKERS’ COMPENSATION PROGRAM. I authorize GoldenRoad Gathering LLC to seek emergency medical treatment on my behalf in case of injury, accident or illness to me arising from my involvement as a volunteer. I understand that I will be responsible for medical costs incurred by such accident, illness or injury. 6. I understand that the materials and tools provided by GoldenRoad Gathering LLC are and remain the property of GoldenRoad Gathering LLC, and I agree to return these tools and any remaining materials at the end of my volunteer service. 7. Consent to Use of Likeness By attending or volunteering at the GoldenRoad Gathering, you grant GoldenRoad Gathering, its affiliates, partners, and authorized media representatives the right to photograph, film, and record you during the festival. You authorize the use of your image, likeness, voice, and appearance in any media now known or later developed, including but not limited to promotional materials, social media, live streams, broadcasts, documentaries, and archival purposes—without compensation or further approval. Scope of Use This release applies globally and in perpetuity. The material may be edited, altered, copied, exhibited, published, or distributed for purposes including but not limited to:

1. Promotional content
2. Festival highlights and recap videos
3. Website and social media use
4. Press and media coverage
5. Sponsor or partner promotions

Volunteers As a volunteer, you understand that your role may involve being in public spaces or assisting with media creation. This release extends to all volunteer activities associated with the festival. Opt-Out Option If you do not wish to be photographed or recorded, please notify your Crew Chief or Department Manager upon arrival and make your preference known to photographers or videographers if approached. While we do our best to honor such requests, we cannot guarantee exclusion from all wide or crowd shots. 8. I HAVE CAREFULLY READ THIS AGREEMENT AND FULLY UNDERSTAND ITS CONTENTS. I AM AWARE THAT THIS IS A RELEASE OF LIABILITY, AND THROUGH THE ACTION OF SUBMITTING THIS FORM, AGREE TO ALL TERMS AND CONDITIONS AND SIGN IT OF MY OWN FREE WILL.

I agree to the Liability Waiver and Photo/Video Release Terms(Required)

Yes, I agree to the terms.

No, I do not agree to the terms.

By completing this form you are agreeing that the process of clicking the "I Agree to Terms" submission button is the equivalent of providing your legal signature. If you select "No" the submit button will not be available and you are ineligible to volunteer.

Consent

I agree to the privacy and communications policy.

I agree to the use of my submitted information for Golden Road Gathering communications, outreach, and staff/volunteer schedules and directories.

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Staff Notes

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Checked-in at Ticketing

Yes

No

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Checked-in for Shifts

Yes

No

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